Recording & Filing

Documents submitted for recording must meeting the following requirements:

• Documents must be the original. Copies may only be recorded if accompanied by an affidavit. Your original document will be returned to you after recording.
• Property transfer documents must identify the Grantor (seller) and Grantee (buyer). The Grantor must sign the document.
• Signatures must be notarized, complete with the notary's signature, seal, and expiration date for Notaries Public. No expiration date is required for a Notarial Officer.
• A 1" x 4" space is required for the recording label. 
• Recording fees must be submitted with the document(s) to be recorded.
• Mailed documents should include a check written to Los Alamos County.
• Payment in person may be submitted with cash, check, Mastercard, or Visa. We are unable to process Discover or American Express cards at this time.

For the purpose of recording fees, index items include the grantor(s), grantee(s), and legal description(s).

EXAMPLE 1
A Deed has 2 named sellers and 1 named buyer. A single property is transferred. This document has four total index entries, and the fee is $25.

EXAMPLE 2
A Certificate of Trust has 2 signers (one with two different names), 1 trust name, 2 trustees, and 5 successor trustees. This document has 11 index entries, and the fee is $50.

EXAMPLE 3
The HOA’s new Declaration is for a subdivision containing 75 lots. The HOA serves as both the grantor and grantee and applies to 75 legal descriptions. The document has 77 index entries, and the total filing fee is $200.

Copies of recorded documents are available for $1.00/page. Certification of copies is available for $1.00/document.

You may search online for your document in our Online Records Portal.

If you are unable to find the document you require, please call the Clerk's Office at (505) 662-8010 or send an email to clerks@losalamosnm.gov.

SEARCH DISCLAIMER
Our office is not licensed or bonded to conduct detailed real estate searches. Please contact a local Abstract or Title Company. However, on request, our office will instruct persons on how to perform real estate title searches in our office. The Los Alamos County Clerk’s Office will not assume liability for searches conducted by others. There is no charge to search records on file in this office.