The County Clerk is responsible for the recording, indexing, archiving and retrieval of permanent records. Currently, the Clerk’s Office maintains a records database with over 107,000 electronic public record documents, with retrieval assistance provided to the public daily. The County Clerk also manages an online records website containing record index information, which can be searched and viewed 24/7. Public records, such as deeds, mortgages, liens, and other documents written and acknowledged, are recorded daily. A portion of the recording and filing fees collected are utilized to purchase and maintain hardware and software that support the recording and archiving processes. In 2013, the County Clerk initiated a free service, known as FraudSleuth, in which emails are sent to subscribers, notifying them if anything is recorded under their name. To date, there are 744 registered subscribers, an increase of 19% since March 2020.

The County Clerk issues, records and maintains state mandated marriage licenses, retrieving and providing copies, upon request. In 2014, the Online Marriage Application module was launched, allowing applicants to process the application online, thereby expediting the process. The County Clerk acts as the Clerk to the Probate Court and is the custodian of all Probate Court records, providing administrative support, as needed.

The County Clerk serves as the Clerk of the County Council, attends meetings, preserving a record of the proceedings. The Clerk’s Office publishes and files government documents such as ordinances and resolutions, which are accessible using the online records website. In 2015, over 500 Probate Case files were scanned into records database for record retention and retrieval.

The County Clerk works closely with the Secretary of State to conduct all federal, state, county, and local elections, in compliance with federal, state and local charter. The office maintains election and voter registration records and voting systems. Delivers voter outreach to increase voter awareness in the community.

The County Clerk and staff perform general administrative support services, including financial management, in addition to serving as notary public, providing attestation and administering oaths.

COUNTY CLERK STAFF:
Adrianna Ortiz
Chief Deputy Clerk
at.ortiz@lacnm.us

Steve Fresquez Elections Manager steve.fresquez@lacnm.us

Victoria Martinez
Senior Deputy Clerk
victoria.martinez@lacnm.us

Tori Montoya
Senior Deputy Clerk
victoria.montoya@lacnm.us

Anna Archuleta
Deputy Clerk
anna.sanchez@lacnm.us

Ubaldo Barela
Deputy Clerk
ubaldo.barela@lacnm.us

LEGAL ADVICE LIMITATION: Staff in this office MAY NOT fill out forms or offer such direction to the public. NM County Employees are prohibited from giving LEGAL ADVICE. Please contact a qualified licensed attorney for legal advice regarding the appropriate language, format, and/or process for matters handled by this office.

LOS ALAMOS COUNTY COUNCIL RECORDS

As ex-officio clerk of the Board of County Council, the Clerk is responsible for recording and maintaining the minutes of all meetings of the County Council. Also, as custodian of Council records, the Clerk maintains all resolution and ordinance files. After adoption and/or approval, these Government Records are available on the Online Records Website. 

MINUTE SEARCHING: While using the Online Records Website, Council Minutes are indexed by meeting date only. If you would like to search minutes using keywords or phrases, please utilize the Legislation portion of the Legistar Website. 

Past County Council  Minutes are also accessible via a link on the County Council Webpage. These minutes are reference copies only. The signed/sealed minutes are available via the Online Records Website, or by contacting our office.

For additional information, or to obtain OFFICIAL copies of government records, please contact our office at (505) 662-8010.

CITIZEN PETITION

Pursuant to Los Alamos County Charter, Article II, Section 202.2, Procedure and Agenda, the Council shall place on the agenda of its next regular meeting the subject of any written request signed by five (5) or more qualified voters of the County and presented to the County Clerk at least ten (10) days prior to that meeting. Citizens may complete and submit the Los Alamos Citizen Petition to the County Clerk's Office, who will then verify the number of qualified voter signatures has been met, and forward the petition to the County Manager's Office for review. 

PETITIONS: Initiative, Referendum, and Recall

The Los Alamos County Charter allows for any registered voter of the County to commence initiative, referendum or recall proceedings as specified. 

Tort Claims 
In order to submit your claim, you must complete a Tort Claim Form and submit it to the County Clerk within NINETY (90) days of the occurrence. The County Clerk will then forward your claim to the County Attorney and the Risk Division. The claim will be forwarded to the New Mexico Self-Insurers’ Fund for investigation and adjustment. You may expect to be contacted by a Fund representative regarding your claim. Please call (800) 432-2036 or (505)982-5573 if you have questions.

ONLINE RECORDS PORTAL
Use the link above to access our online records website where you can search the index of documents that have been recorded in the County Clerk's Office. This includes deeds, mortgages, judgments, liens, etc. You can also search and view official County government documents.This includes minutes, ordinances, code ordinances and resolutions.

FraudSleuth | A tool to help detect possible fraudulent activity

CountyFusion's FraudSleuth tool aids in the detection of possible fraudulent activity regarding documents filed in the County offices where land records are maintained. Property fraud has become an increasingly common concern in the United States. According to the FBI, it is the fastest growing white collar crime. This crime can be unthinkable and devastating for homeowners.

The Los Alamos County Clerk's Office wants to give constituents a way to prevent such acts and detect possible fraudulent activity on their property. The Los Alamos County Clerk's Office has implemented FraudSleuth as part of the records search portal to protect your investment. Our goal is to prevent the loss of time, money and worries associated with correcting mortgage and deed fraud.

FraudSleuth | Simplified Name Search

CountyFusion's FraudSleuth is a user-friendly online tool that allows citizens to conduct simple name searches and conveniently access the index of public records that have been filed in the Los Alamos County Clerk's Office from 2001 to present.

To utilize FraudSleuth, visit our Online Records Website, and click on the FraudSleuth icon. Enter your name in the appropriate fields and click the "Search" icon found to the right of the General Criteria field. The results screen will provide an index of documents recorded against your name in the Los Alamos County Clerk's Office.

If you have questions, please call our office at (505) 662-8010.

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