County Clerk
Contact Info

Contact Info

505-662-8010

505-662-8008

clerks@lacnm.us

1000 Central Avenue Suite 240

Monday - Friday

8:00 am - 5:00 pm

County Clerk - Naomi Maestas



Naomi D. Maestas
County Clerk

Term Ends: December 31, 2020
clerks@lacnm.us
naomi.maestas@lacnm.us
(505) 662-8010



MISSION:

To preserve, maintain, secure and provide convenient access, in perpetuity, to all public records entrusted to the Clerk's Office. To maintain voter registration files and conduct fair, honest, transparent and accurate elections. To provide prompt and courteous service, processing each transaction in an accurate, thorough, cost-effective, timely and professional manner, while always remembering that we are here to serve the citizens. 

Important Election Notice

 2018 PRIMARY ELECTION - ABSENTEE
 & EARLY VOTING HAPPENING NOW

EARLY VOTING: May 19 - June 2, 8 am to 6 pm, Mon. thru Sat. @ Council Chambers, 1000 Central Avenue &
White Rock Town Hall - Conference Training Room, 139 Longview (corner of Rover & Longview)

ABSENTEE VOTING BY MAIL: May 8 - June 1* - Completed absentee ballots are physically due back to the County Clerk's Office, no later than 7:00 p.m. on Election Day, Tuesday, June 5th.  (*Last day County Clerk can mail an absentee ballot is Friday, June 1st)

ABOUT THE COUNTY CLERK OFFICE

The County Clerk is responsible for the recording, indexing, archiving and retrieval of permanent records. Currently, the Clerk’s Office maintains a records database with nearly 82,000 electronic public record documents, with retrieval assistance provided to the public daily. The County Clerk also manages an online records website containing record index information, which can be searched and viewed 24/7. Public records, such as deeds, mortgages, liens, and other documents written and acknowledged, are recorded daily. A portion of the recording and filing fees collected are utilized to purchase and maintain hardware and software that support the recording and archiving processes. In 2013, the County Clerk initiated a free service, known as FraudSleuth, in which emails are sent to subscribers, notifying them if anything is recorded under their name. To date, there are 439 registered subscribers, an increase of 36% since March 2017.

The County Clerk issues, records and maintains state mandated marriage licenses, retrieving and providing copies, upon request. In 2014, the Online Marriage Application module was launched, allowing applicants to process the application online, thereby expediting the process. The County Clerk acts as the Clerk to the Probate Court and is the custodian of all Probate Court records, providing administrative support, as needed.

The County Clerk serves as the Clerk of the County Council, attends meetings, preserving a record of the proceedings. The Clerk’s Office publishes and files government documents such as ordinances and resolutions, which are accessible using the online records website. In 2015, over 500 Probate Case files were scanned into records database for record retention and retrieval.

The County Clerk works closely with the Secretary of State to conduct all federal, state, county, and local elections, in compliance with federal, state and local charter. The office maintains election and voter registration records and voting systems. Delivers voter outreach to increase voter awareness in the community.

The County Clerk and staff perform general administrative support services, including financial management, in addition to serving as notary public, providing attestation and administering oaths.

LEGAL ADVICE LIMITATION: Staff in this office MAY NOT fill out forms or offer such direction to the public. NM County Employees are prohibited from giving LEGAL ADVICE. Please contact a qualified licensed attorney for legal advice regarding the appropriate language, format, and/or process for matters handled by this office.

COUNTY CLERK STAFF

Adrianna Ortiz
Chief Deputy Clerk
at.ortiz@lacnm.us
(505) 662-8395

Gloria A. Maestas
Elections Manager
gloria.maestas@lacnm.us
(505) 662-8011

Francella M. Montoya
Senior Deputy Clerk
francella.montoya@lacnm.us
(505) 662-8013

Victoria L. Martinez
Deputy Clerk
victoria.martinez@lacnm.us
(505) 662-8490

Jordan Duran
Office Specialist
jordan.duran@lacnm.us
(505) 662-8010

CLERK AND NM SECRETARY OF STATE - NEWS & NOTICES

5/14/2018: Candidates & Political Groups File Campaign Finance Reports with Secretary of State’s Office

4/30/2018: SOS Toulouse Oliver Announces NMVote.org –New Mexico’s New Online Voter Information Portal 

4/27/2018: SOS Announces Absentee Voting and OtherElection Information 

4/27/2018: Election 2018: Voting Machine Certification a Success

4/26/2018: Toulouse Oliver’s Office Conducts Mock Elections Ahead of 2018 Primary

4/3/2018: Secretary of State Toulouse Oliver Adopts Four Administrative Rules

3/1/2018: Federal Voting Assistance Program Releases New Direct-to-Voter Training Video

The Federal Voting Assistance Program (FVAP) announces its release of a new direct-to-voter training video which aims to increase overall awareness for active duty personnel on how to leverage its voting assistance resources for the 2018 primary and general election season.

3/1/2018: SOS Toulouse Oliver Releases Requirements for Independent & Minor Party Candidates

ONLINE RECORDS & FRAUDSLEUTH

ONLINE RECORDS WEBSITE
Use the link above to access our online records website where you can search the index of documents that have been recorded in the County Clerk's Office. This includes deeds, mortgages, judgments, liens, etc. You can also search and view official County government documents.This includes minutes, ordinances, code ordinances and resolutions.

FRAUDSLEUTH fair logoFraudSleuth | A tool to help detect possible fraudulent activity

CountyFusion's FraudSleuth tool aids in the detection of possible fraudulent activity regarding documents filed in the County offices where land records are maintained. Property fraud has become an increasingly common concern in the United States. According to the FBI, it is the fastest growing white collar crime. This crime can be unthinkable and devastating for homeowners.

The Los Alamos County Clerk's Office wants to give constituents a way to prevent such acts and detect possible fraudulent activity on their property. The Los Alamos County Clerk's Office has implemented FraudSleuth as part of the records search portal to protect your investment. Our goal is to prevent the loss of time, money and worries associated with correcting mortgage and deed fraud.


FraudSleuth | Simplified Name Search

CountyFusion's FraudSleuth is a user-friendly online tool that allows citizens to conduct simple name searches and conveniently access the index of public records that have been filed in the Los Alamos County Clerk's Office from 2001 to present.

To utilize FraudSleuth, visit our Online Records Website, and click on the FraudSleuth icon. Enter your name in the appropriate fields and click the "Search" icon found to the right of the General Criteria field. The results screen will provide an index of documents recorded against your name in the Los Alamos County Clerk's Office.

If you have questions, please call our office at (505) 662-8010.

HELPFUL LINKS

New Mexico Secretary of State

New Mexico Statutes and Constitution

New Mexico Administrative Code

United States Senators

United States Representatives

New Mexico State Officials

New Mexico Legislature

New Mexico State Senators

New Mexico State Representatives

New Mexico Supreme Court

Justices of the Supreme Court

Judges of the Court of Appeals

New Mexico State Court

First Judicial District Court

First Judicial District Judges

Help America Vote Act (HAVA)

Southwest Voter Registration Education Project

 NM Vote.org - Voter Info Portal

CLERK ORGANIZATIONAL LINKS

New Mexico Municipal League (NMML)

New Mexico Association of Counties (NMAC)

International Association of Government Officials (IAOGO)

Election Center

List of NM County Clerks
 
May21
Early Voting (Mon-Sat, 8-6, thru June 2)
8:00AM - 6:00PM @ Council Chambers (1000 Central Avenue) and White Rock Town Hall (139 Longview Drive)
May28
Office/Voting Sites CLOSED
All Day @ In Observance of Memorial Day
May29
Early Voting (Mon-Sat, 8-6, thru June 2)
8:00AM - 6:00PM @ Council Chambers (1000 Central Avenue) and White Rock Town Hall (139 Longview Drive)
Jun01
Last Day Clerk Mails Absentee Ballots
5:00PM - 5:00PM @ Clerk's Office, Suite 240, Municipal Bldg., 1000 Central Avenue
Jun02
All Early Voting Ends
8:00AM - 6:00PM @ Council Chambers (1000 Central Avenue) and White Rock Town Hall (139 Longview Drive)
Jun05
Primary Election Day (7-7)
7:00AM - 7:00PM @ Vote Centers: Council Chambers, White Rock Town Hall, Golf Course Comm. Bldg., & Betty Ehart Sr. Ctr
Los Alamos County Clerk's Office
Office of the New Mexico Secretary of State