County Clerk - Los Alamos County

County Clerk

Contact Info

505-662-8010

505-662-8008

clerks@lacnm.us

1000 Central Avenue Suite 240

Monday - Friday

8:00 am - 5:00 pm

County Clerk - Naomi Maestas

Naomi D. Maestas
County Clerk

Term Ends: 12/31/2020
clerks@lacnm.us
naomi.maestas@lacnm.us
(505) 662-8010

MISSION:

To preserve, maintain, secure and provide convenient access, in perpetuity, to all public records entrusted to the Clerk's Office. To maintain voter registration files and conduct fair, honest, transparent and accurate elections. To provide prompt and courteous service, processing each transaction in an accurate, thorough, cost-effective, timely and professional manner, while always remembering that we are here to serve the citizens.

REMINDER: Pursuant to the 2018 Local Election Act, the Los Alamos Public School Board Member & UNM-Los Alamos Advisory Board Member Election will take place on Tuesday, November 5, 2019. Candidate Filing Day will be held on Tues., August 27, 2019.
Stay tuned for further details... Click there to read the FAQ's...

Important Dates

Tuesday, April 23rd, 12pm-1:30pm - Voter Drive @ LAHS Senior Jump Start (tentative)

Saturday, April 27th, 10am-2pm - Outreach @ PEEC’s Annual Earth Day Festival (tentative)

-->View More Upcoming Dates & Outreach Events on the Clerk Calendar

ABOUT THE COUNTY CLERK OFFICE

The County Clerk is responsible for the recording, indexing, archiving and retrieval of permanent records. Currently, the Clerk’s Office maintains a records database with over 89,000 electronic public record documents, with retrieval assistance provided to the public daily. The County Clerk also manages an online records website containing record index information, which can be searched and viewed 24/7. Public records, such as deeds, mortgages, liens, and other documents written and acknowledged, are recorded daily. A portion of the recording and filing fees collected are utilized to purchase and maintain hardware and software that support the recording and archiving processes. In 2013, the County Clerk initiated a free service, known as FraudSleuth, in which emails are sent to subscribers, notifying them if anything is recorded under their name. To date, there are 527 registered subscribers, an increase of 18% since March 2018.

The County Clerk issues, records and maintains state mandated marriage licenses, retrieving and providing copies, upon request. In 2014, the Online Marriage Application module was launched, allowing applicants to process the application online, thereby expediting the process. The County Clerk acts as the Clerk to the Probate Court and is the custodian of all Probate Court records, providing administrative support, as needed.

The County Clerk serves as the Clerk of the County Council, attends meetings, preserving a record of the proceedings. The Clerk’s Office publishes and files government documents such as ordinances and resolutions, which are accessible using the online records website. In 2015, over 500 Probate Case files were scanned into records database for record retention and retrieval.

The County Clerk works closely with the Secretary of State to conduct all federal, state, county, and local elections, in compliance with federal, state and local charter. The office maintains election and voter registration records and voting systems. Delivers voter outreach to increase voter awareness in the community.

The County Clerk and staff perform general administrative support services, including financial management, in addition to serving as notary public, providing attestation and administering oaths.

LEGAL ADVICE LIMITATION: Staff in this office MAY NOT fill out forms or offer such direction to the public. NM County Employees are prohibited from giving LEGAL ADVICE. Please contact a qualified licensed attorney for legal advice regarding the appropriate language, format, and/or process for matters handled by this office.

COUNTY CLERK STAFF

Adrianna Ortiz
Chief Deputy Clerk
at.ortiz@lacnm.us
(505) 662-8395

Gloria A. Maestas
Elections Manager
gloria.maestas@lacnm.us
(505) 662-8011

Francella M. Montoya
Senior Deputy Clerk
francella.montoya@lacnm.us
(505) 662-8013

Victoria L. Martinez
Deputy Clerk
victoria.martinez@lacnm.us
(505) 662-8490

Anna Sanchez
Deputy Clerk - Casual
anna.sanchez@lacnm.us
(505) 662-8010

CLERK AND NM SECRETARY OF STATE - NEWS & NOTICES

3/14/2019: Secretary of State Maggie Toulouse Oliver Applauds Passage of Same-Day and Automated Voter Registration

2/28/2019: 2019 Board of Registration – Board reviews list of inactive voters for removal

2/20/2019: Bills to Increase Voter Participation Pass New Mexico House of Representatives

2/19/2019: Statement from Secretary of State Maggie Toulouse Oliver on Senate Passage of Intimate Partner Violence Survivor Suffrage Act

2/19/2019: Bipartisan State Canvassing Board Certifies February 2019 Multi-County Special Election Results

2/19/2019: Secretary of State Maggie Toulouse Oliver Responds to Senate Passage of Important Update to Public Financing of New Mexico Elections

2/15/2019: Secretary Toulouse Oliver Awarded “Outstanding Innovations in Elections” by the U.S. Election Assistance Commission

11/26/2018: State Canvassing Board to Certify 2018 General Election Results

11/15/2018: Post-Election Voting System Check Begins This Friday

11/9/2018: 2018 General Election Results Official

11/1/2018: REMINDER: Absentee Ballot Deadlines for 2018 General Election

11/1/2018: Early Voting for the 2018 General Election Ends Saturday, November 3rd

ONLINE RECORDS & FRAUDSLEUTH

ONLINE RECORDS WEBSITE
Use the link above to access our online records website where you can search the index of documents that have been recorded in the County Clerk's Office. This includes deeds, mortgages, judgments, liens, etc. You can also search and view official County government documents.This includes minutes, ordinances, code ordinances and resolutions.

FraudSleuth | A tool to help detect possible fraudulent activity

CountyFusion's FraudSleuth tool aids in the detection of possible fraudulent activity regarding documents filed in the County offices where land records are maintained. Property fraud has become an increasingly common concern in the United States. According to the FBI, it is the fastest growing white collar crime. This crime can be unthinkable and devastating for homeowners.

The Los Alamos County Clerk's Office wants to give constituents a way to prevent such acts and detect possible fraudulent activity on their property. The Los Alamos County Clerk's Office has implemented FraudSleuth as part of the records search portal to protect your investment. Our goal is to prevent the loss of time, money and worries associated with correcting mortgage and deed fraud.

FraudSleuth | Simplified Name Search

CountyFusion's FraudSleuth is a user-friendly online tool that allows citizens to conduct simple name searches and conveniently access the index of public records that have been filed in the Los Alamos County Clerk's Office from 2001 to present.

To utilize FraudSleuth, visit our Online Records Website, and click on the FraudSleuth icon. Enter your name in the appropriate fields and click the "Search" icon found to the right of the General Criteria field. The results screen will provide an index of documents recorded against your name in the Los Alamos County Clerk's Office.

If you have questions, please call our office at (505) 662-8010.