County Clerk

Contact Info

505-662-8010 main line

505-662-8008 fax

1000 Central Ave., Suite 240

Monday-Friday, 8 am - 5 pm

Closed 12 pm - 1 pm (Lunch)

ATTENTION CUSTOMERS - 7/6/20 UPDATE: Office Operations & Service Changes During COVID-19 --- (Open for Details..)

ATTENTION CUSTOMERS - Office Operations & Service Changes During COVID-19 (updated 7/6/20)
Due to growing COVID-19 concerns, and in continuing to align with directives from the Governor’s Office and Los Alamos County, beginning Monday, July 6th, and until further notice, all in-person services and transactions are suspended.

Customers are highly encouraged to continue to stay safe, and conduct business remotely by computer or phone whenever possible, and limit in-person transactions to urgent matters… (Read Full News Release here...)

In-Person services - suspended (contact office for urgent matters)
Drop-Off services available Monday-Friday, 8 a.m. - 5 p.m. - via Drop-Box
Assistance available by phone at (505) 662-8010, by fax (505) 662-8008 or by email at clerks@lacnm.us
Assistance available by mail to 1000 Central Avenue, Suite 240, Los Alamos, NM 87544
Various Online services provided on the County Clerk website:

ONLINE RECORDS PORTAL
Use the link above to search the index of records.
Need a copy of a record, download, complete and submit a Document Request Form

ONLINE PROBATE & MARRIAGE RECORDS & SERVICES PORTAL
Use the link above to search probate & marriage records, or apply online for a marriage license.

NMVOTE.ORG
Use the link above to register to vote, apply for an absentee ballot, or view other election related info.

During this emergency situation, ensuring the health and well-being of the public and staff is a top priority. We appreciate your support and understanding. We are here to help you navigate these challenges together.

If you need immediate assistance, or have any questions or concerns, please call County Clerk Naomi Maestas at (505) 709-0402.

Image of Naomi D. Maestas - County Clerk

Naomi D. Maestas
County Clerk

Term Ends: 12/31/2020
clerks@lacnm.us

naomi.maestas@lacnm.us
(505) 662-8010

MISSION:
To preserve, maintain, secure and provide convenient access, in perpetuity, to all public records entrusted to the Clerk's Office. To maintain voter registration files and conduct fair, honest, transparent and accurate elections. To provide prompt and courteous service, processing each transaction in an accurate, thorough, cost-effective, timely and professional manner, while always remembering that we are here to serve the citizens.

DRIVE-THRU BALLOT DROP / MUNICIPAL BUILDING:
October 19th thru 24th --- 8am to 6pm

EARLY VOTING:
Oct. 19th thru 24th --- 8am to 6pm
Municipal Building & White Rock Town Hall
Voting Closed: Sundays & Mon. Nov. 2nd

2020 GENERAL ELECTION - FACTS & FIGURES:
As of 10/17/2020

Absentee by Mail Icon
--TODAY IS THE DEADLINE TO APPLY FOR AN ABSENTEE BALLOT
--Applications must be received by 5 p.m. on Tues., October 20th
--Apply online at NMVote.org
--Download an Absentee Ballot Application and return to the County Clerk

Track your Ballot icon --Track the status of your Absentee Ballot at NMVote.org
--Ballots must be physically received by 7 p.m., Election Day, Tuesday, November 3rd
--Ballot Return Options:
-Municipal Bldg. Drive-Thru Ballot Drop during voting hours
-Any early/election day site during voting hours
-Postage prepaid envelope via USPS - suggested date to return by mail is October 27th

ELECTION INFO:
--View 2020 General Election Voting Options...
--DRIVE-THRU BALLOT DROP NOW OPEN... view flyer for details...
--Visit our Elections Information web page for more on the upcoming 2020 General Election!! You will find info on voting from home, voting early in person and voting on Election Day!

IMPORTANT INFO:
--Los Alamos League of Women Voters 2020 General Election Voter Guide...
--NM SOS Voter Guide - Constitutional Amendments/GO Bonds (English)... (Spanish)
--Senate Bill 4 (SB4) - new section of Election Code related to conducting the 2020 General Election, under the continuing COVID-19 pandemic...

IMPORTANT NEWS:
--10/9/20 NEWS RELEASE: Drive Thru-Ballot Drop Service at Municipal Building Parking Lot
--9/15/20 NEWS RELEASE: Clerk Mails Out Absentee Applications Ahead of 2020 General Election

Oct19

Same Day Voter Registration thru 10/31

8:00AM - 6:00PM @ Same Day Voter Registration thru 10/31-1000 Central Ave.

Oct19

Absentee by Mail & Early Voting

8:00AM - 6:00PM @ Absentee by Mail & Early Voting -1000 Central Avenue

Oct20

LAST DAY to Apply for Absentee by Mail

All Day @ LAST DAY to Apply for Absentee by Mail-1000 Central Avenue, Los Alamos, NM 87544

Oct26

Absentee by Mail & Early Voting

8:00AM - 6:00PM @ Absentee by Mail & Early Voting -1000 Central Avenue

Oct26

Same Day Voter Registration thru 10/31

8:00AM - 6:00PM @ Same Day Voter Registration thru 10/31-1000 Central Ave.

Oct31

END of Absentee by Mail & Early Voting

8:00AM - 6:00PM @ END of Absentee by Mail & Early Voting -1000 Central Avenue

Oct31

END of Same Day Voter Registration thru 10/31

8:00AM - 6:00PM @ END of Same Day Voter Registration thru 10/31-1000 Central Ave.

Nov02

Voting Closed

8:00AM - 5:00PM @ Voting Closed-1000 Central Avenue, Los Alamos NM 87544

Nov03

General Election Day - Polls Open 7am-7pm

7:00AM - 7:00PM @ General Election Day - LAC Municipal Bldg. - WR Town Hall – Golf Course

ABOUT THE COUNTY CLERK OFFICE

The County Clerk is responsible for the recording, indexing, archiving and retrieval of permanent records. Currently, the Clerk’s Office maintains a records database with over 89,000 electronic public record documents, with retrieval assistance provided to the public daily. The County Clerk also manages an online records website containing record index information, which can be searched and viewed 24/7. Public records, such as deeds, mortgages, liens, and other documents written and acknowledged, are recorded daily. A portion of the recording and filing fees collected are utilized to purchase and maintain hardware and software that support the recording and archiving processes. In 2013, the County Clerk initiated a free service, known as FraudSleuth, in which emails are sent to subscribers, notifying them if anything is recorded under their name. To date, there are 527 registered subscribers, an increase of 18% since March 2018.

The County Clerk issues, records and maintains state mandated marriage licenses, retrieving and providing copies, upon request. In 2014, the Online Marriage Application module was launched, allowing applicants to process the application online, thereby expediting the process. The County Clerk acts as the Clerk to the Probate Court and is the custodian of all Probate Court records, providing administrative support, as needed.

The County Clerk serves as the Clerk of the County Council, attends meetings, preserving a record of the proceedings. The Clerk’s Office publishes and files government documents such as ordinances and resolutions, which are accessible using the online records website. In 2015, over 500 Probate Case files were scanned into records database for record retention and retrieval.

The County Clerk works closely with the Secretary of State to conduct all federal, state, county, and local elections, in compliance with federal, state and local charter. The office maintains election and voter registration records and voting systems. Delivers voter outreach to increase voter awareness in the community.

The County Clerk and staff perform general administrative support services, including financial management, in addition to serving as notary public, providing attestation and administering oaths.

LEGAL ADVICE LIMITATION: Staff in this office MAY NOT fill out forms or offer such direction to the public. NM County Employees are prohibited from giving LEGAL ADVICE. Please contact a qualified licensed attorney for legal advice regarding the appropriate language, format, and/or process for matters handled by this office.

COUNTY CLERK STAFF

Adrianna Ortiz
Chief Deputy Clerk
at.ortiz@lacnm.us
(505) 662-8395

Gloria A. Maestas
Elections Manager
gloria.maestas@lacnm.us
(505) 662-8011

Francella M. Montoya
Senior Deputy Clerk
francella.montoya@lacnm.us
(505) 662-8013

Victoria L. Martinez
Senior Deputy Clerk
victoria.martinez@lacnm.us
(505) 662-8490

Anna Sanchez
Deputy Clerk - Casual
anna.sanchez@lacnm.us
(505) 662-8010

Ubaldo Barela
Student Clerk - Casual
u baldo.barela@lacnm.us
(505) 662-8010

CLERK AND NM SECRETARY OF STATE - NEWS & NOTICES

10/9/20 NEWS RELEASE: Los Alamos County Offers New Drive Thru, Drop Off Ballot Service In Municipal Building Parking Lot Beginning Monday

9/15/20 NEWS RELEASE: Clerk Mails Out Absentee Applications Ahead of 2020 General Election

8/28/20 NEWS RELEASE: Secretary of State Announces Opening of Online Absentee Ballot Request Portal for the 2020 General Election

8/10/20: Clerk Issues Statement in Response to National Non-Profit Voter Mailing

7/6/20: Clerk's Office to Limit In-Person Services, as the COVID-19 Continues

6/15/20 NEWS RELEASE: UPDATE: Los Alamos County Clerk’s Office Opens to the Public with COVID Safe Practices (CSP) and Limited Hours

6/12/20: 2020 Primary Election Results Official

4/22/2020: County Clerk Issues Voter Information Notices Ahead of the Upcoming
2020 Primary Election

9/11/2019: Apply for Board of Registration

7/9/2019: Secretary of State Maggie Toulouse Oliver Announces Process for Legislatively-Mandated, One-Time District Realignment for Elected Offices

6/25/2019: Secretary of State Maggie Toulouse Oliver Releases Two Draft Rules and Announces Statewide Public Input Process

ONLINE RECORDS PORTAL & FRAUDSLEUTH INFO

ONLINE RECORDS PORTAL
Use the link above to access our online records website where you can search the index of documents that have been recorded in the County Clerk's Office. This includes deeds, mortgages, judgments, liens, etc. You can also search and view official County government documents.This includes minutes, ordinances, code ordinances and resolutions.

FraudSleuth | A tool to help detect possible fraudulent activity

CountyFusion's FraudSleuth tool aids in the detection of possible fraudulent activity regarding documents filed in the County offices where land records are maintained. Property fraud has become an increasingly common concern in the United States. According to the FBI, it is the fastest growing white collar crime. This crime can be unthinkable and devastating for homeowners.

The Los Alamos County Clerk's Office wants to give constituents a way to prevent such acts and detect possible fraudulent activity on their property. The Los Alamos County Clerk's Office has implemented FraudSleuth as part of the records search portal to protect your investment. Our goal is to prevent the loss of time, money and worries associated with correcting mortgage and deed fraud.

FraudSleuth | Simplified Name Search

CountyFusion's FraudSleuth is a user-friendly online tool that allows citizens to conduct simple name searches and conveniently access the index of public records that have been filed in the Los Alamos County Clerk's Office from 2001 to present.

To utilize FraudSleuth, visit our Online Records Website, and click on the FraudSleuth icon. Enter your name in the appropriate fields and click the "Search" icon found to the right of the General Criteria field. The results screen will provide an index of documents recorded against your name in the Los Alamos County Clerk's Office.

If you have questions, please call our office at (505) 662-8010.

HELPFUL LINKS

New Mexico Secretary of State

United States Senators

United States Representatives

New Mexico State Officials

New Mexico State Senators

New Mexico Legislature

New Mexico State Representatives

New Mexico Statutes and Constitution

New Mexico Administrative Code

New Mexico Supreme Court

New Mexico State Court

Justices of the Supreme Court

Judges of the Court of Appeals

First Judicial District Judges

First Judicial District Court

Help America Vote Act (HAVA)

Southwest Voter Registration Education Project

CLERK ORGANIZATIONAL LINKS

New Mexico Municipal League (NMML)

New Mexico Counties (NMC)

International Association of Government Officials (IAOGO)

Election Center

List of NM County Clerks

With the upcoming election season, it is important that our voters are receiving accurate election information. County Clerk Maestas would like to remind voters that the Los Alamos County Clerk’s Office is your trusted, credible, and verified source for election information.

We have begun to promote #TrustedInfo2020 via our social media outlets, which encourages voters to go directly to election officials websites and verified social media pages to ensure that they are getting accurate information. Through this initiative, we will continue to inform voters about the election process, voter registration, voting, and much more. Ultimately, the goal of our office is to empower every eligible Los Alamos County resident to register to vote and make their voice heard in every election.

Make sure you follow us on Facebook, Twitter, and Instagram for all your election information.

Bandelier Naturalization Ceremony (time may vary)

--> Click here to view the Canvass of Election Results...

Los Alamos County Clerk's Office

Tweets by LACountyClerk

Office of the New Mexico Secretary of State

View this post on Instagram

A post shared by Los Alamos County Clerk (@lacountyclerk) on Oct 12, 2020 at 10:09am PDT

Web-page Disclaimer - A Word of Warning
Despite our good faith efforts to be accurate, this page and our data may contain inadvertent errors. Please email us immediately if you notice an error. Also, please remember that website information is not a substitute for researching the law or for the advice of a competent attorney.

Los Alamos County