17-73 Management Analyst
Posted on: 2017/04/20
The County is seeking qualified applicants to fill this casual position for the purpose of implementing an Enterprise Resources Planning (ERP) software solution in the areas of Financial Management, Procurement and Materials Management, Human Resources, Payroll, Utility Billing, and Utilities/Facilities Work Order Operations Management. The position may either work directly on the project or supplement operations in some of the key functional areas above, or both.
•Bachelor’s Degree from an accredited university in Business Administration, Finance, Public Administration, English or related field, or equivalent combination of education and related work experience.
•Two years’ experience in management analysis, budget preparation and analysis, public administration, data processing, finance/accounting, economics or related field.
•Master’s Degree from an accredited college or university in Business Administration, Finance, Public Administration, English or related field.
•Valid New Mexico driver’s license.
•Experience in a lead or supervisory capacity.
•Public sector experience.
•Working knowledge of supply management practices and procedures.
The general level and nature of this position are described in the headings below. This is not an all- inclusive list of all responsibilities, duties, and skills required of personnel in this classification.
Knowledge, Skills, and Abilities:
•Knowledge of finance, accounting, budgeting, cost control procedures, and contract management.
•Knowledge and understanding of integrated program planning, development, and administration within a public institution environment.
•Knowledge and understanding of the principles and processes of computerized business and operating systems.
•Knowledge and understanding of the principles and processes of continuous improvement and management analysis.
•Knowledge of the principles and practices of management, of the structure and processes of government, and of management support functions.
•Knowledge of interview techniques.
•Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
•Skill in database management.
•Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
•Skill in organizing resources and establishing priorities.
•Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
•Ability to develop and present educational programs and/or workshops.
•Ability to research, apply, manage, and complete reporting on grants, and administer overall grant management.
•Ability to gather data, compile information, and prepare reports.
•Ability to analyze complex problems, interpret operational needs, and develop integrated, creative solutions.
•Ability to edit, organize and present clearly and concisely oral and written reports of findings and recommendations.
•Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
•Ability to communicate effectively, both orally and in writing and the ability to make effective presentations.
•If supervising, ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
•Ability to complete moderately complex administrative paperwork.
•Ability to use good judgment, analyze and solve problems and prepare reports.
•Ability to meet strict time lines.
Essential Duties & Responsibilities:
•Analyzes business or operating procedures to devise most efficient methods of accomplishing work.
•Plans study of work problems and procedures, such as organizational change, communications, information flow, integrated production methods, inventory control, or cost analysis.
•Gathers and organizes information on problem or procedures including present operating procedures. Analyzes data gathered, develops information and considers available solutions or alternate methods of proceeding.
•Organizes and documents findings of studies and prepares recommendations for implementation of new systems procedures or organizational changes.
•Confers with personnel concerned to assure smooth functioning of newly implemented systems or procedure.
•Recommends budgets for new and on-going systems/programs. Implements new systems/programs. Trains and provides guidance to personnel in systems/programs. May conduct operational effectiveness reviews and financial analysis to ensure functional or project systems are applied and functioning as designed.
•Develops or updates functional or operational manuals outlining established methods of performing work in accordance with organizational policy.
•Interprets rules and policies regarding customer accounts, billing and services.
•May be assigned routine tasks involving public interactions, citizen involvement, and independent decision-making using accepted rules and procedures.
•Leads and provides training to employees, including establishing and prioritizing work assignments.
•May supervise personnel including work allocation and prioritization, training, performance evaluation and management; motivates employees to achieve high performance, creates and fosters a team-oriented and collaborative work environment.
•Manages contracts and grants, including research, applications, compliance, reporting, and financial and operational analysis.
•Recommends new and changes to existing County policies, procedures, legislation and agreements in collaboration with other departments.
•Identifies, researches, analyzes and collects data to create statistical reports and documents.
•Ensures strict confidentiality of information.
•Contributes to a team effort and accomplishes related results as required.
•Performs other duties as required.
While performing the duties of this job, the employee regularly is required to sit and stand; have manual and finger dexterity; stoop, and talk or hear. The employee is frequently required to sit. The employee is occasionally required to crawl, climb heights, reach above shoulder level, crouch, kneel, balance, push/pull, and carry. The employee must occasionally lift and/or move up to 25 pounds. The employee must be able to see and record small numbers.
Work is performed in an office setting with a moderate noise level. Attendance at various meetings, travel and work outside of normal business hours may be required.
Each and every county position requires the following professional skills and abilities as key and necessary elements of performance. Employees are required to:
•Demonstrate regular and reliable attendance;
•Work well with others and participate fully in a team oriented environment;
•Interface with other employees and customers in a courteous and respectful manner;
•Project positive support of their department and all county organizations at all times; and,
•Maintain and enhance the county’s commitment to customer service excellence.
How to Apply:
County application is required. Apply at the Human Resources Division, County of Los Alamos, 1000 Central Avenue, Ste. 230, Los Alamos, NM 87544. Applications are available in our office, at www.losalamosnm.us or by calling (505)662-8040. All vacant positions are listed on the above website and on our Job Line at (505)662-8039.
If you are an individual with a disability who is in need of an auxiliary aid or service to participate in the examination process, notify the Human Resources Division at (505)662-8040 at the time of application. Some documents can be provided in accessible formats. Contact Human Resources at the above number if an accessible format is needed.
Applications become a public record upon receipt and may be made available for public inspection.
The Incorporated County of Los Alamos does not discriminate on the basis of race, color, religion, sex, age, national origin, sexual orientation or gender identity, disability, genetic information, or veteran status in employment or the provisions of service.
LOS ALAMOS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Deadline for Submissions: 05/04/2017