Recording and Filing Documents
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One of the primary services of the Los Alamos County Clerk’s Office is to keep the real estate records of Los Alamos County in a current and accurate state, to run an efficient office and give our customers the best and most courteous service possible.
RECORDING FEE CHANGE: Effective May 15, 2008, our office will charge recording fees in accordance with the updated Recording Fee Schedule. Please take some time to review the schedule, and call our office should you have any questions.
Document filing requirements:
- Property must be identified with Grantor (seller) and Grantee (buyer). On Deeds, grantor(s) must sign document.
- A complete legal description is required for transfer of property. If you do not know the legal description, please contact the County Assessor’s Office at (505) 662-8030. Street addresses will not be accepted.
- Notary information must be complete. Signature, date, seal and expiration date is required. (NMSA 14-8-4)
- 2” x 4” space is required for the recording label. If space is not available, you will be charged for an additional page.
- Fee for filing must be included (NMSA 14-8-15), we accept cash or checks payable to the Los Alamos County Clerk. This office does not accept credit cards at this time.
If recording in person - bring the original document or certified copy of the original to the Los Alamos County Clerk’s Office, located at 2451 Central Avenue, Suite D, Los Alamos, New Mexico, 87544, during business hours. If your document meets all of the requirements and you pay the appropriate fees, your document will be recorded in the order it was received. We advocate that you try and avoid recording during our busiest times (3:30-4:30 p.m. every day). Once the document is scanned and the image is verified, our office will return the original back you.
If submitting documents by mail – please include a check or money order for the appropriate amount, please see our recording fee schedule. Make checks payable to: Los Alamos County Clerk and mail the document along with payment to the Los Alamos County Clerk’s Office, PO Box 30, Los Alamos, New Mexico, 87544. Once we have received your document(s) and payment, we will determine if it will be either accepted or rejected. If it is rejected, your document and payment will be mailed back to you unrecorded with an explanation of why it was rejected. Accepted documents will follow the procedure as stated above.
Notice to the Public:
- SEARCHES: Our office is not licensed or bonded to conduct detailed real estate searches. Please contact a local Abstract or Title Company. However, on request, our office will instruct persons on how to perform real estate title searches in our office. The Los Alamos County Clerk’s Office will not assume liability for searches conducted by others. There is no charge to search records on file in this office. At this time, our records are not online, but you can do your search in this office during working hours.
- LEGAL ADVICE: Our office cannot give legal advice on whether or not the documents being recorded are correct, complete or legally sufficient. Please contact an attorney for legal verification.
- FORMS: Our office does not provide forms, you may purchase them at any office supply store, or download forms from various websites via the internet.
- NOTARY SERVICE: Our office does not have a notary. There are several Notaries located at the Customer Care Center. There is no fee for this service. Please dial 311 or visit the Customer Care Center at 901 Trinity Drive, Los Alamos, NM 87544.
- DOCUMENT LEGIBILITY: Please remember that the documents that are being recorded are permanent records, and must be legible and reproducible after it has been scanned and filmed. We thank you for your cooperation in permanently recording and archiving your documents.
- OTHER ASSISTANCE: Our office will assist in any other possible way. Our office is here to record and file documents as public records and maintain these records for future use.
Fee Schedules
Recording Fees
Recording fees are statutorily established. Los Alamos County may reject documents for incorrect fees. Please check that your page count is accurate. If you have additional questions regarding fees, please call our office at (505) 662-8010.
Please see our fee schedule for a detailed explanation of the various fees to file and record documents in our office.
IMPORTANT NOTICE: Effective May 15, 2008, our office will charge recording fees in accordance with the updated Recording Fee Schedule. Please take some time to review the updated schedule, and call our office should you have any questions.
Plat Copy Fees
Copies of plats of standard size (24” x 36”) may be purchased for $9.00 per page. Copies of boundary surveys sized 18” x 24” or smaller may be purchased for $4.50 per page.
Other plats are sold at various rates depending on the size. Please see our plat copy fee schedule for more details.
How to Request a Copy of a Recorded Document
Copies of recorded documents may be obtained in person, by mail, or phone. The fee for a regular copy is $1.00 per page. The fee for a certified copy is $1.00 for the certification and seal, and $1.00 per page of the document.
How to Request a Copy of a Recorded Document
One or more of following information is needed to locate the record on file:
Name of the Grantor/Grantee
Document Number
Book & Page
Date of Recording
Type of Document
In Person Requests:
Los Alamos County Clerk
2451 Central Ave, Suite D
Los Alamos, NM 87544
Mail Requests:
- Download, complete and send a Document Request FormEnclose a check or money order made payable to Los Alamos County Clerk for the appropriate amount. Be sure to write a reference point like the document #, or Book & Page number on your check or money order
- Mail the request to: Los Alamos County Clerk, PO Box 30 , Los Alamos, NM 87544
Phone Requests:
(505) 662-8010
Inspection of Public Records & Copy Requests
Under the State of New Mexico's Inspection of Public Records Act, any individual may request to inspect (and possibly copy) any public records that are the responsibility of Los Alamos County.
Click here to find out more on how to request and/or obtain copies of public records.
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